An Office Coordinator is at the heart of our daily office operations, ensuring they run smoothly and successfully while supporting our business activities. Additionally, the Office Coordinator will be responsible for onboarding new employees, ensuring their smooth adjustment, as well as managing benefits administration, coordinating events, handling vendor relationships, and overseeing health and safety.
As an Office Coordinator you will:
- Manage all reception duties, including directing visitors, answering external calls, providing company information, and transferring calls.
- Participate in the development and execution of corporate events and conferences.
- Assist colleagues with travel and accommodation arrangements.
- Coordinate courier and post arrangements.
- Maintain files and records with efficient filing systems.
- Support teams with various administrative tasks, such as preparing letters, presentations, and reports.
- Establish and maintain office administrative procedures and systems.
- Monitor office expenditures and manage all office contracts (e.g., rent, services).
- Manage office supplies inventory and place orders as needed.
- Assist in managing vendor relationships.
- Ensure health and safety policies are up to date.
- Organize induction programs for new employees.
- Create new Vendors and PO´s
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